Executive Assistant
An opportunity now exists for a motivated, organised individual to work with and assist the CEO of Creative Opps, who requires support due to visual impairment. This is a unique and exciting role which encompasses a wide range of day-to-day responsibilities. If you’d like to work for a forward-thinking youth arts organisation, then apply today to join us as an Executive Assistant.
- Salary: £21.63 per hour
- Hours: between 12 and 24 hours per week (subject to CEO working hours)
- Location: Remote
- Contract-type: Part-time, permanent (subject to a three-month probation period)
About Creative Opps
Creative Opps aims to give disadvantaged young people access to the tools, networks, and experience that they need to create positive changes for themselves and their communities. To fulfil this aim we deliver user-led programmes, designed by and for young people. Our main areas of programme activity are mentoring and work placement provision across the creative industries.
Our core staff team of three, and our four trustees are all under 35 and have a diverse range of experience working across the creative industries and youth sector. Our five paid Youth Board members are all under 25. As a grassroots organisation Creative Opps is uniquely placed to respond to the intersectional challenges faced by the young people we work with.
Currently, our work is focused on three key areas:
- Creative Industry Work Placements: we’re supporting young people facing socio-economic disadvantage to fulfil their creative dreams and working to address underrepresentation in the creative industries.
- Creative Mentoring Programme: our 2024 mentoring programme will match 15 young people in Islington with mentors who have professional experience that they can use to support their mentees with their personal and professional creative development.
- Youth Board: we’re working collaboratively with our Youth Board of five young people on a range of areas to develop our strategic vision, membership structure, partnerships and programme activities.
Role Breakdown
The post-holder will have a broad range of skills and experience spanning project management, administration, fundraising, financial management, IT and communications. You’ll be able to demonstrate that you can work with flexibility, discretion and motivation to use your diverse skillset to support the CEO with his duties.
Key responsibilities:
- Project management: supporting with strategic oversight to ensure the effective and smooth delivery of project activities and regular reporting to the Board of Trustees at quarterly meetings.
- Finances: management of organisational finances, including bookkeeping on QuickBooks, budget management, preparation of annual accounts and management accounts, fulfilment of tax obligations.
- Fundraising: working with the CEO to research, write and submit funding applications and grant reports, primarily through trusts and foundations but also corporate partnerships.
- HR: running payroll, administering pensions payments, reporting to HMRC, new staff induction packs, creation of contracts.
- Administration: management of the CEO’s diary, booking in meetings and organising an appropriate schedule, taking notes and minutes in meetings, managing databases on a shared drive.
- Communications: writing case studies and reports, producing social media graphics and text copy on Canva, scheduling social media posts on Instagram, LinkedIn, X, Facebook.
- IT: updating and building new pages on the website, working across Microsoft 365 to produce spreadsheets, documents and shared resources.
- Accessibility Support: supporting with writing emails, letters, communicating in WhatsApp groups and other channels. Reading inaccessible documents, explaining visual representations in meetings. Reading, proofreading and formatting documents.
Essential:
You must have:
- A minimum of 1 years’ experience in administration.
- Relevant project management experience.
- Experience with financial management processes, with some understanding of bookkeeping and QuickBooks.
- Experience of fundraising, with a focus on trusts and foundations.
- Proficiency using Microsoft 365, with particular regard to Excel, Outlook, and Word.
- A keen eye for detail and accuracy.
- Very strong communication skills, both written and verbal.
Desirable:
Preferably you will have:
- Some experience of working at a charitable organisation
- Some experience of working with young people, or a desire to
- An interest in the creative industries and/or the arts
Additional Information
As you will be working in an environment with young people, an enhanced DBS check will be conducted for the successful candidate. The position is offered as a part-time, permanent contract, working between 12 and 24 hours a week -” and you must be based in the UK and have the right to work in the UK”. The contract includes pro-rata holiday entitlement and 3% pension contributions. Working hours will be agreed in advance with Creative Opps’ CEO. Ideally the candidate will work between Tuesday and Thursday 10am-6pm.
Future Development
We want the post-holder to build autonomy into the role. There is the possibility that this post will evolve into an executive position to manage the organisation.
TO APPLY: Please send a copy of your CV and a one page cover letter outlining your interest in the role and any relevant experience to [email protected] with the subject “Executive Assistant”.
Application deadline: 23.59pm, Sunday 18 February 2024
Interview: w/c 26 February 2024
Ideal start date: 12 March 2024